Device Calendar Sync

Mobile

Tattoo Studio Pro can mirror your appointments into a dedicated “Tattoo Studio Pro” calendar on your phone. Once on, every booking, edit, cancel, and reschedule on your account is pushed into that calendar so you can see your day on the lock screen, Apple Watch, Siri, Google Assistant, or anywhere else the device calendar shows up.

New in v4.2.0. Mobile app only — there’s no web equivalent because the sync writes to your device’s native calendar database.

How It Works

This is a one-way sync from Tattoo Studio Pro to your phone, intentionally.

  • The first time you turn it on, the app creates a calendar named “Tattoo Studio Pro” on your device and backfills your appointments into it.
  • After that, every appointment write inside the app — create, edit, cancel, delete, status change, reschedule — is mirrored to the device calendar within a few seconds.
  • Edits you make to events inside the device calendar (Apple Calendar, Google Calendar, etc.) do not push back to Tattoo Studio Pro. Treat the device calendar as a read-only mirror.
  • The sync is per-user, not per-studio. If three artists at the same studio all turn it on, each one sees the appointments visible to them (the same scope they see in-app).

Turning It On

  1. Open the mobile app
  2. Go to Profile
  3. Find the Sync to device calendar toggle and flip it on
  4. The app requests calendar permission from the OS. Grant it.
  5. The app creates the “Tattoo Studio Pro” calendar and backfills your current appointments. This can take a few seconds.
  6. Open Apple Calendar or Google Calendar to confirm the new calendar appears with your bookings inside

If you decline the permission prompt, the toggle reverts to off. You can re-request by enabling calendar access for Tattoo Studio Pro under your phone’s Settings > Privacy > Calendars (iOS) or Settings > Apps > Tattoo Studio Pro > Permissions (Android).

What Gets Synced

Each appointment becomes a single event in the device calendar with:

  • Title — Client name and service (for example, “Sarah J. — Tattoo Session”)
  • Time — Start and end times, honoring your studio’s timezone
  • Location — Your studio’s address, if set in Settings > Studio Profile
  • Notes — Appointment notes and assigned artist, prefixed so it’s easy to scan

Cancelled appointments are removed from the device calendar so a cancelled session doesn’t sit on your lock screen as a fake commitment.

Privacy & Consent

This feature explicitly asks before writing to your device’s calendar database. The toggle is off by default, and the OS-level permission prompt fires the first time you enable it.

  • The app only writes to the “Tattoo Studio Pro” calendar it created. It does not read, modify, or touch any other calendars on your device.
  • Turning the toggle off removes the “Tattoo Studio Pro” calendar from your device cleanly, including every event inside it. Your in-app appointments are untouched.
  • The sync runs locally on your device. Appointment data does not pass through any third-party calendar service.

Turning It Off

  1. Go to Profile
  2. Flip Sync to device calendar off
  3. The app removes the “Tattoo Studio Pro” calendar and every synced event from your device
  4. Confirm in your device calendar app that the calendar is gone

If you turn it off accidentally or want to remove the calendar manually, you can also delete the “Tattoo Studio Pro” calendar from Apple Calendar or Google Calendar directly. The app re-creates it the next time you flip the toggle back on.

Troubleshooting

The “Sync to device calendar” toggle does nothing when I tap it

  • Check that you granted Calendar permission to the app. On iOS, go to Settings > Tattoo Studio Pro > Calendars. On Android, Settings > Apps > Tattoo Studio Pro > Permissions > Calendar.
  • If permission is denied, flip the system toggle on, then re-try the in-app toggle.

Some appointments aren’t showing up in the device calendar

  • Open the app and pull-to-refresh your calendar. The sync writes on appointment changes, so a stale tab might not have pushed the latest events.
  • Check whether the appointments are Cancelled. Cancelled appointments are intentionally not mirrored.
  • Confirm the appointments are in your scope. Artists see their own bookings; managers see all. The sync respects the same scope.

Events appear in the wrong timezone

  • Confirm your studio’s timezone is set under Settings > Studio Profile > Business Hours.
  • Confirm the device’s timezone is set correctly under your phone’s system settings.
  • If you travel, your device-calendar app may shift event times based on the device’s current timezone. The underlying appointment times in the app are still correct.

Calendar shows old appointments that aren’t in the app anymore

  • Flip the toggle off, confirm the Tattoo Studio Pro calendar is removed, then flip it back on for a clean backfill.

I deleted the “Tattoo Studio Pro” calendar from my phone manually

  • The app will re-create it the next time the sync writes. To force a re-create now, flip the toggle off and back on.

Best Practices

  1. Use it for personal visibility, not as your studio’s master schedule. The in-app calendar is the source of truth for status, deposits, attachments, and team-wide visibility. The device calendar is a read-only mirror for your own quick reference.
  2. Don’t edit synced events inside Apple Calendar or Google Calendar. Edits there do not push back. Make changes in the app.
  3. Pair it with Apple Watch / Wear OS notifications. Once your appointments are in the device calendar, your watch will buzz you about the next one without any extra setup.
  • Appointments: the in-app calendar that is the source of truth for appointments
  • Settings: where the profile toggle and studio timezone live

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